Green travel
Settlement rules of sustainable means of transport for students and doctoral students of the University of Szczecin within the Erasmus+ Key Action 171 – Higher Education Mobility with Third Countries not Associated to the Programme. The 2022-1-PL01-KA171-HED-000068795 project (1.08.2022 – 31.07.2025)
- Buses, train, bicycle, and carpooling (a shared travel by car, belonging to one of the passengers, on the same route and with the same goal) are considered by the Erasmus+ programme to be ecological means of transportation. Travel by any other means of transportation does not meet those criteria.
- Students/doctoral students/recent graduates can apply for a lump sum for travel costs resulting from using low-emissions means of transportation (so-called „green travel”) if the main part of the travel (more than a half of the return route) is made with such means. Such persons shall submit to the IRD a declaration of the planned itinerary indicating the means of transportation (Attachment no. 1). The declaration is then forwarded to the vice-rector responsible for international cooperation for approval.
- In justified cases students/doctoral students/recent graduates may apply for an additional Individual Support for a maximum 4 days of travel (return route). In order to do so, they have to fill in relevant fields of the Attachment no. 1.
- A number of granted additional travel days (one way) depends on the distance between the seat of the University of Szczecin and the seat of the host institution, calculated with the on-line calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm, according to the following distribution list :
a) Distance 100 – 1999 km – 1 travel day;
b) Distance 2000 and more – 2 travel days - Any additional co-financing due to „green travel”, if granted, will be paid along with other Erasmus+ scholarship components.
- The declared means or time of travel is confirmed after return by submitting in the IRD a statement of realizing „green travel” (Attachment no. 2), along with the proofs listed in the statement.
- If the travel is not confirmed in the above-mentioned manner, the employee will be requested to reimburse the amount resulting from the „green travel” entitlement.
Translation based on Polish text approved by the Vice-Rector for Organisation.
Original documents available at the International Relations Dept. by request.
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BEFORE the mobility_Learning-agreement-studies-ka171
DURING the mobility_Learning-agreement-studies-ka171
AFTER the mobility_Learning-agreement-studies-ka171-wzór
attach.1 KA171 sms green travel
attach.2 KA171 sms green travel
attach.2a KA171 sms green travel
Developed by mgr Małgorzata Kopalska,
Deputy Head of the International Office
Approved by dr hab. Kinga Flaga-Gieruszyńska,prof.US,
Vice-Rector for Organisation
Original documents available
at the International Relations Dept. by request.
Study period at the University of Szczecin - formal procedures
Formal procedures of applying for a study period at the University of Szczecin (Learning mobility for higher education students between EU Member States and third countries not associated to the Programme. Project 2022-1-PL01-KA171-HED-000068795 (1.08.2022 – 31.07.2025)
- The students eligible to apply for a study period at the University of Szczecin are students officially registered at the sending Higher Education Institution (HEI) and who at the moment of the arrival to the University of Szczecin have completed at least 1st year of their bachelor studies.
- The HEIs participating in the project are listed in the appendix to the financial agreement no. 2022-1-PL01-KA171-HED-000068795.
- The period of study at the University of Szczecin lasts one semester (minimum period of stay: 2 months) and is carried out in a.y. 2023/24 or 2023/25.
- Students should be guaranteed academic recognition of studies carried out at the University of Szczecin as equivalent to a period of study at their home HEI. For this purpose, a scale set out by the sending and receiving HEIs will apply.
- Implementation of the mobility is organized in accordance with the principles set out in the guide for Erasmus + Programme Guide published at http://ec.europa.eu/programmes/erasmus-plus/resources/programme-guide and guidelines of Polish National Agency of Erasmus+ Programme.
- The selection process takes place at the sending HEI according to the rules set out by the home University and Erasmus + Programme Guide.
- The partner sending HEI send to International Relations Department of the University of Szczecin a ranking list of the students nominated for a study period at least two months before the mobility starts. The list of the students nominated for the exchange should include student’s: name, surname, e-mail address and field of study.
- The nominated students apply on-line according to the instructions provided by the International Relations Department of the University of Szczecin. The obligatory documents to be filed are:
– online application form,
– a transcript of records,
– a scan of a valid passport,
– a scan of health insurance coverage valid for the entire period of planned mobility and on the territory of Poland,
– a scan of English/other required language proficiency confirmation:
-a certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body, or
_a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the sending HEI, or
-the results of the Online Linguistic Support test at minimum B1 level.
This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities. - If the number of nominated students exceeds the budget foreseen in the project, the international exchange coordinator at the respective unit selects the students on a basis of their academic performance and academic offer provided by the University of Szczecin.
- The accepted student prepares their Learning Agreement which must be approved by the responsible person at the sending HEI home and a respective coordinator(s) at the University of Szczecin.
- The grant agreement is signed with the student when their Learning Agreement has been approved by both HEIs. The grant agreement is trilateral and should be signed by the student and both HEIs before the beginning of the mobility.
- International Relations Department of the University of Szczecin issues an invitation and any other relevant documents related to the visa application process.
- The student receives a grant of 800 Euro per month and additional grant to cover travel expenses calculated upon a distance using a calculator provided by the European Commission
http://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_enDistance Amount Green travel 10 – 99 km: 23 EUR x 100 – 499 km: 180 EUR 210 EUR 500 -1999 km 275 EUR 320 EUR 2000 – 2999 km: 360 EUR 410 EUR 3000 – 3999 km 530 EUR 610 EUR 4000 – 7999 km 820 EUR x 8000 km lub więcej 1500 EUR x - Sustainable means of transport (green travel) is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling. Students who opt for a green travel will receive up to 4 days of additional individual support to cover travel days for a return trip, if relevant.
- Top-up amount to individual support and/or travel support for green travel is granted on a basis of student’s statement in the application form. A student is required to show proof of the green travel ( eg. bus ticket, confirmation from car-pooling application, etc.) before the end of their mobility.
- Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Changes have to be made in ‘DURING THE MOBILITY’ section on a basis of the section ‘Before the mobility’.
- ‘DURING THE MOBILITY’ section signed by the student, a responsible person at the sending HEI and the relevant exchange coordinator at the University of Szczecin should be uploaded to the student’s online application.
- Once the student has completed all their courses and knows the results of their exams, they fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. In case the student received the examination sheet from the dean’s office, they do not have to fill the IRD’s template as well, on the condition the other document includes all the required information.
- On the basis of the above-mentioned examination sheet, a responsible person at the IRD fills out ‘AFTER THE MOBILITY’ section of the Learning Agreement. This sections includes all student’s grades as well as the period of their mobility.
- ‘AFTER THE MOBILITY’ section is sent by email and by post to the student’s home University.
- In case of students accommodated in the student dormitory, their LA ‘AtM’ will be issued no earlier than after the student has checked out from the dormitory without due payments.
- The home university of the student prepares Table E of AFTER THE MOBILITY and sends it to the IRD by email and by post, if possible.
Developed by mgr Małgorzata Kopalska,
Deputy Head of the International Office
Approved by dr hab. Kinga Flaga-Gieruszyńska,prof.US,
Vice-Rector for Organisation
Original documents available
at the International Relations Dept. by request.
Formal procedures of applying for a study period at The University of Szczecin (Erasmus+ student mobility between Partner and Programme countries) within the Project 2020-1-PL01-KA107-079886 (1.08.2020 – 31.07.2023)
General information
- The students eligible to apply for a study period at The University of Szczecin are students officially registered at the Partner University and who at the moment of the arrival to The University of Szczecin have completed at least 1st year of their bachelor studies.
- The Partner Universities participating in the project (student mobility) are listed in the appendix to the financial agreement no. 2020-1-PL01-KA107-079886.
- The period of study at The University of Szczecin lasts one semester from three (90 days) to five months (150 days) and is carried out during the summer semester 2020/2021 or academic year 2021/2022 or academic year 2022/23.
- Due to the budget restrictions, incoming mobility of the students from Russian Federation may start only when at least 15 mobilities of any type are completed in the project and no sooner than in the academic year of 2021/2022.
- Students should be guaranteed academic recognition of studies carried out at The University of Szczecin as equivalent to a period of study at their home University. For this purpose, a scale set out by the partner universities will apply.
- Implementation of the mobility is organized in accordance with the principles set out in the guide for Erasmus + Programme Guide (http://ec.europa.eu/programmes/erasmus-plus/resources/programme-guide) and the guidelines of the National Agency program in Poland – Foundation for the Development of the Education System.
Application process
7. The qualification process takes place at the student’s Home University according to the rules set out by the home University and Erasmus + Programme Guide. The obligatory documents to be filed at the home University are application form, transcript of records and a certificate confirming language competence HEI (except of the students who are native speakers of the language) at minimum B2 level (according to Common European Framework of Reference for Languages) issued by an accredited body or a confirmation of placement test results at minimum B2 level issued by the relevant unit at the home HEI. The students with the language competence at B1 level can be accepted conditionally.
8. The partner universities send to International Office of The University of Szczecin a ranking list of the students nominated for a study period at least two months before the mobility starts. The list of the students nominated for the exchange should include student’s: name, surname, e-mail address and field of study.
9. The nominated students apply on-line with the use of the Dream Apply system according to the instruction provided by the International Office.
10. Faculty exchange coordinators select the students if the number of nominated students exceeds the budget foreseen in the project.
11.The Faculty exchange coordinators while selecting the students take into consideration student’s grades, motivation to study abroad, language competence, in case of PhD students – Faculty’s capability to assign a supervisor to the student.
Before arrival (Learning Agreement for Studies and scholarship)
12. The accepted students should prepare their Learning Agreement which must be approved by the responsible person at their home University and respective coordinator(s) at the University of Szczecin.
13. The grant agreement is signed with the student whose Learning Agreement has been approved by both universities. The grant agreement is trilateral and should be signed by the student and both Universities before the beginning of the mobility.
14. Before signing the agreement the home university is obliged to verify if the student owns a relevant insurance policy as stated in the grant agreement.
15. International Office issues an invitation and any other relevant documents related to the visa application process.
16. The duration of the mobility is specified in the grant agreement, the minimum duration of the student mobility is 3 months (90 days) and the maximum period of funding and the stay is 5 months (150 days). In case of incomplete months, the grant amount will be calculated by multiplying the number of days in the month by 1/30 part of that amount).
17. The incoming student will receive a grant of 800 Euro per month and additional grant to cover travel expenses calculated upon a distance using a calculator provided by the European Commission
http://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en
Distance – Amount
During and after the mobility
18. In a situation when the study programme can’t be realized according to Learning Agreement for various reasons beyond the control of the student, the student has the right to make amendments to LA such as deletion or addition of the subject.
19. The changes need to be made and approved both by the sending and hosting university within 1 month of the start of classes at the partner university. The situation when the student changes the study programme without notifying his sending or hosting university can be regarded as a breach of contract and lead to the subsequent need to return the grant and the non-recognition of realized but not approved beforehand subjects.
20. In order to introduce changes to the Learning Agreement, the student should fill part of the Learning Agreement “DURING THE MOBILITY, changes to the original Learning Agreement” and obtain the confirmation (signature) of their home university. Then the scanned part of the Learning Agreement is signed by the respective coordinator at the faculty of The University of Szczecin.
21. Once the student has completed all their courses and exams, they should collect grades and teachers’ signatures from all the courses that are to be included in the recognition outcomes. The examination sheet should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, stamp and signature of the Faculty exchange coordinator.
22. On the basis of the above-mentioned sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY (Table C) of the student’s Learning Agreement.
23. The home university of the student prepares Table D of AFTER THE MOBILITY of the student’s Learning Agreement and sends it to the International Office, in original preferably
Extension
Annex 1 to formal procedures of applying for a study period at The University of Szczecin (Erasmus+ student mobility between Partner and Programme countries) within the Project 2020-1-PL01-KA107-079886 (1.08.2020 – 31.07.2023)
- Students wishing to extend their stay in the first semester to the full academic year at the USZ should take the following steps:
a) Contact International Relations Department to check funds availability;
b) Upload the following extension documents before 15 December 2022:
– An extension form filled in and signed by all three parties (student, faculty exchange coordinator at the USZ, responsible person at the sending HEI)
– A new LA ‘BEFORE THE MOBILITY’ filled in only with the chosen courses for the second semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI). - After verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IRD sends the student acceptance e-mail for the extended period with amount of the additional scholarship.
- IRD prepares an amendment to the student’s grant agreement that needs to be approved by all the three parties before the second semester starts.
- Extension of the study period can be granted only if sufficient funds for the scholarship are available.
28 November 2022
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