7. The qualification process takes place at the student’s Home University according to the rules set out by the home University and Erasmus + Programme Guide. The obligatory documents to be filed at the home University are application form, transcript of records and a certificate confirming language competence HEI (except of the students who are native speakers of the language) at minimum B2 level (according to Common European Framework of Reference for Languages) issued by an accredited body or a confirmation of placement test results at minimum B2 level issued by the relevant unit at the home HEI. The students with the language competence at B1 level can be accepted conditionally.

8. The partner universities send to International Office of The University of Szczecin a ranking list of the students nominated for a study period at least two months before the mobility starts. The list of the students nominated for the exchange should include student’s: name, surname, e-mail address and field of study.

9. The nominated students apply on-line with the use of the Dream Apply system according to the instruction provided by the International Office.

10. Faculty exchange coordinators select the students if the number of nominated students exceeds the budget foreseen in the project.

11.The Faculty exchange coordinators while selecting the students take into consideration student’s grades, motivation to study abroad, language competence, in case of PhD students – Faculty’s capability to assign a supervisor to the student.

12. The accepted students should prepare their Learning Agreement which must be approved by the responsible person at their home University and respective coordinator(s) at the University of Szczecin.

13. The grant agreement is signed with the student whose Learning Agreement has been approved by both universities. The grant agreement is trilateral and should be signed by the student and both Universities before the beginning of the mobility.

14. Before signing the agreement the home university is obliged to verify if the student owns a relevant insurance policy as stated in the grant agreement.

15. International Office issues an invitation and any other relevant documents related to the visa application process.

16. The duration of the mobility is specified in the grant agreement, the minimum duration of the student mobility is 3 months (90 days) and the maximum period of funding and the stay is 5 months (150 days). In case of incomplete months, the grant amount will be calculated by multiplying the number of days in the month by 1/30 part of that amount).

17. The incoming student will receive a grant of 800 Euro per month and additional grant to cover travel expenses calculated upon a distance using a calculator provided by the European Commission
http://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en

18. In a situation when the study programme can’t be realized according to Learning Agreement for various reasons beyond the control of the student, the student has the right to make amendments to LA such as deletion or addition of the subject.

19. The changes need to be made and approved both by the sending and hosting university within 1 month of the start of classes at the partner university. The situation when the student changes the study programme without notifying his sending or hosting university can be regarded as a breach of contract and lead to the subsequent need to return the grant and the non-recognition of realized but not approved beforehand subjects.

20. In order to introduce changes to the Learning Agreement, the student should fill part of the Learning Agreement “DURING THE MOBILITY, changes to the original Learning Agreement” and obtain the confirmation (signature) of their home university. Then the scanned part of the Learning Agreement is signed by the respective coordinator at the faculty of The University of Szczecin.

21. Once the student has completed all their courses and exams, they should collect grades and teachers’ signatures from all the courses that are to be included in the recognition outcomes. The examination sheet should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, stamp and signature of the Faculty exchange coordinator.

22. On the basis of the above-mentioned sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY (Table C) of the student’s Learning Agreement.

23. The home university of the student prepares Table D of AFTER THE MOBILITY of the student’s Learning Agreement and sends it to the International Office, in original preferably

Annex 1 to formal procedures of applying for a study period at The University of Szczecin (Erasmus+ student mobility between Partner and Programme countries) within the Project 2020-1-PL01-KA107-079886 (1.08.2020 – 31.07.2023)

1. Students wishing to extend their stay in the first semester to the full academic year at the USZ should take the following steps:
   a) Contact International Relations Department to check funds availability;
   b) Upload the following extension documents before 15 December 2022:
   – An extension form filled in and signed by all three parties (student, faculty exchange coordinator at the USZ, responsible person at the sending HEI)
   – A new LA ‘BEFORE THE MOBILITY’ filled in only with the chosen courses for the second semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI).
2. After verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IRD sends the student acceptance e-mail for the extended period with amount of the additional scholarship.
3. IRD prepares an amendment to the student’s grant agreement that needs to be approved by all the three parties before the second semester starts.
4. Extension of the study period can be granted only if sufficient funds for the scholarship are available.

28 November 2022