1. List of available exchanges within inter-institutional agreements is available at the International Relations Department (IRD) website.
2. Nomination/application deadlines:
   • for the winter semester/full academic year:
     nomination no later than 31 May, application no later than 30 June,
   • for the summer semester:
     nomination no later than 31 October, application no later than 30 November.

3. Partner higher education institution (HEI) sends the nomination of selected students by using the nomination template. The nomination should be sent via e-mail to a person responsible for incoming students at the IRD (see: Contact).
4. The nominated students are sent an email notification about the application procedure by the responsible person at the IRD.
5. The nominated student create an on-line application in the DreamApply system (DA) following provided instructions.
6. The following application documents have to be uploaded into student’s online application:
   • passport or identity card,
   • European health insurance card (EHIC) or any private health insurance, valid for the entire period of planned mobility in Poland,
   • English/other required language proficiency confirmation:
     – certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body
     OR
     – a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the sending HEI
     OR
     – the results of the Online Linguistic Support test at minimum B1 level (print screen).
     This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities.
7. Student also has to create an Online Learning Agreement (OLA) section ‘BEFORE THE MOBILITY’ which has to be approved by the student and the responsible person(s) at their sending HEI.
   The contact/responsible persons at the receiving institution (USz) should be filled according to the instruction: http://dsm.usz.edu.pl/wp-content/uploads/ola-1.pdf
   The OLA is to be created at https://www.learning-agreement.eu/user/login OR via ErasmusApp: https://erasmusapp.eu/

Guidelines on how to use the Online Learning Agreement for studies

8. After verifying that all the required application documents are compliant with the formal procedures, the responsible person at the IRD sends the student acceptance e-mail.
   The USz can send acceptance letters for exchange students upon request, but only for visa requirements.

9. Making changes to the OLA:
   • students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester.
   • changes have to be made in the OLA section ‘DURING THE MOBILITY’ (only!). This section has to be filled on the basis of the section ‘Before the mobility’.
   • After filling in the section ‘DURING THE MOBILITY’, the student signs it in person and has it signed by a responsible person at the sending HEI, as well as by the faculty exchange coordinator at the USz. Then the fully signed downloaded document has to be uploaded to the student’s online application.
10. Extension of the mobility period – procedure to be followed by students wishing to extend their stay in the winter semester to the full academic year at the USz:
    • The following extension documents have to be uploaded into student’s online application before 15 December, 2022:
      • Extension of short-term studies, Academic Year 2022/2023 – filled in and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI)
        OR an equivalent form on the partner HEI’s template,
      • new OLA ‘BEFORE THE MOBILITY’ filled in only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI).
    • After verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IRD sends the student acceptance e-mail for the extended period.
      The USz can send acceptance letters for exchange students upon request, but only for visa requirements.
11. Once the student has completed all their courses and knows the results of their exams, they fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. In case the student received the examination sheet from the dean’s office, they do not have to fill the IO’s template as well, on the condition the other document includes all the required information mentioned below.
    • The examination sheet should include the title of the course, the name and the signature of the teacher, the local grade, the number of ECTS credits, and signature of the faculty exchange coordinator.
    • The filled and signed copy of the document has to be uploaded into student’s online application.
    • In case of students accepted for the full academic year, they should upload an examination sheet at the end of each semester.

12. On the basis of the above-mentioned examination sheet, a responsible person at the IRD fills out the OLA, if available, or a paper Learning Agreement, section ‘AFTER THE MOBILITY’ (LA ‘AtM’), which is sent to the sending HEI via email (with student in CC) after the end of the given semester.
13. In case of students accommodated in one of the USz dormitories, their LA ‘AtM’ will be issued no earlier than after the student has checked out from the dormitory without due payments.
14. No additional documents, apart from the LA ‘AtM’, are to be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

Guidelines on how to use the Online Learning Agreement for studies
extension of short-term studies 2022/23
exam sheet

rules approved by the vice-rector

1. List of available exchanges within inter-institutional agreements (the list of higher education institutions- HEI) is available in the DreamApply system (DA): https://incoming.dsm.usz.edu.pl/
2. Nomination/application deadlines:
   • for the winter semester/full academic year: nomination no later than May 31^st , application no later than June 30^th,
   • for the summer semester: nomination no later than November 30^th, application no later than December 31^st.

3. Partner HEI sends the nomination (please download the nomination template) of the selected students to University of Szczecin (USz). Nomination file should be sent via e-mail to the person responsible for incoming students at the International Office in the US (see: Contact section).
4. The nominated students are sent an invitation to the DA with further instructions by contact person responsible at IO.
5. The nominated student create an on-line application in the DA following provided instructions.
6. The following application documents have to be uploaded into student’s online application:
   • copy of the Learning Agreement:created via OLA: https://www.learning-agreement.eu/user/login
     OR via ErasmusApp: https://erasmusapp.eu/
     Online Learning Agreement (OLA) – only the section ‘BEFORE THE MOBILITY’, which has to be approved (with electronic signature) by the responsible person(s) at their sending HEI and the student, for the USz authorization an e-mail address of the relevant interexchange coordinator should be applied to OLA (On-line Learning Agreement), details are available at the following link: http://dsm.usz.edu.pl/en/erasmus-plus/study-information/faculty-coordinators/
     OLA – important note!OR created in a paper form due to inaccessibility of OLA
     Learning Agreement (LA) – only the section ‘BEFORE THE MOBILITY’, which has to be approved (signed) by the responsible person(s) at their sending HEI and the student
     paper LA – important note!
   • passport or identity card
   • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
   • English/other required language proficiency confirmation:
     – certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body
     OR
     – a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the sending HEI
     OR
     – the results of the Online Linguistic Support test at minimum B1 level (printscreen).
     This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities.

7. After verifying that all the required application documents are compliant with the formal procedures, the responsible person at the IO sends the student acceptance e-mail.
   The USz can send acceptance letters for exchange students upon request, but only for visa requirements.

8. Making changes to the Learning Agreement:
   • students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester.
   • changes have to be made in the OLA section ‘DURING THE MOBILITY’ (only!). This section has to be filled on the basis of the section ‘Before the mobility’.
   • in case of OLA – After filling in the section ‘DURING THE MOBILITY’, the student signs it themselves and has it signed by the faculty exchange coordinator at the USz, as well as by a responsible person at the sending HEI, on the same basis as approving OLA ‘Before the mobility’. Then the downloaded document has to be uploaded to the student’s online application.
     In case of paper LA – After filling in the section ‘DURING THE MOBILITY’, the student signs it themselves and has it signed by the faculty exchange coordinator at the USz, as well as by a responsible person at the sending HEI. Then the document has to be uploaded to the student’s online application.
9. Extension of the mobility period – procedure to be followed by students wishing to extend their stay in the winter semester to the full academic year at the USz:
   • the following extension documents have to be uploaded into student’s online application before Dec 15th, 2021:
     • extension of short-term studies, Academic Year 2021/2022 – filled and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI);
     • in case of OLA – New OLA ‘BEFORE THE MOBILITY’ filled only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI); to be filled on the basis as for the winter semester;
     • in case of paper LA – New LA ‘BEFORE THE MOBILITY’ filled only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI);
   • after verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IO sends the student acceptance e-mail for the extended period.
10. Once the student has completed all their courses and knows the results of their exams, they fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. In case the student received the examination sheet from the dean’s office, they do not have to fill the IO’s template as well, on the condition the other document includes all the required information mentioned below.
    • The examination sheet should include the title of the course, the name and the signature of the teacher, the local grade, the number of ECTS credits, and signature of the faculty exchange coordinator.
    • The filled and signed copy of the document has to be uploaded into student’s online application.
    • In case of students accepted for the full academic year, they should upload an examination sheet at the end of each semester.

11. On the basis of the above-mentioned examination sheet, a responsible person at the IO fills out the LA section ‘AFTER THE MOBILITY’ (LA ‘AtM’), which is sent to the student via email and in case of paper LA also to the sending HEI via regular post after the end of the given semester.
    In case of students accommodated in one of the USz dormitories, their LA ‘AtM’ will be issued no earlier than after the student has checked out from the dormitory without due payments.
12. No additional documents, apart from the LA ‘AtM’, are to be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

nomination template 2021/2022
Learning Agreement studies form USz template for incoming students 2021/2022
extension of short-term studies, Academic Year 2021/2022
exam sheet

rules approved by the vice-rector