Please choose tab with proper academic year of your exchange!

Please check incoming students tutorial before you start application procedure.

Erasmus + 2021-2027 - incoming students: Formal Procedures 2021/2022

I. General information

  1. List of available exchanges within inter-institutional agreements (the list of higher education institutions- HEI) is available in the DreamApply system (DA): https://incoming.dsm.usz.edu.pl/
  2. Nomination/application deadlines:
    • for the winter semester/full academic year: nomination no later than May 31st , application no later than June 30th,
    • for the summer semester: nomination no later than November 30th, application no later than December 31st.

II. Application procedure

  1. Partner HEI sends the nomination (please download the nomination template) of the selected students to University of Szczecin (USz). Nomination file should be sent via e-mail to the person responsible for incoming students at the International Office in the US (see: Contact section).
  2. The nominated students are sent an invitation to the DA with further instructions by contact person responsible at IO.
  3. The nominated student create an on-line application in the DA following provided instructions.
  4. The following application documents have to be uploaded into student’s online application:
    • copy of the Learning Agreement:

      created via OLA: https://www.learning-agreement.eu/user/login
      OR via ErasmusApp: https://erasmusapp.eu/
      Online Learning Agreement (OLA) – only the section ‘BEFORE THE MOBILITY’, which has to be approved (with electronic signature) by the responsible person(s) at their sending HEI and the student, for the USz authorization an e-mail address of the relevant interexchange coordinator should be applied to OLA (On-line Learning Agreement), details are available at the following link: http://dsm.usz.edu.pl/en/erasmus-plus/study-information/faculty-coordinators/
      OLA – important note!

      OR created in a paper form due to inaccessibility of OLA
      Learning Agreement (LA) – only the section ‘BEFORE THE MOBILITY’, which has to be approved (signed) by the responsible person(s) at their sending HEI and the student
      paper LA – important note!

    • passport or identity card
    • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
    • English/other required language proficiency confirmation:
      – certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body
      OR
      – a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the sending HEI
      OR
      – the results of the Online Linguistic Support test at minimum B1 level (printscreen).
      This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities.

  1. After verifying that all the required application documents are compliant with the formal procedures, the responsible person at the IO sends the student acceptance e-mail.
    The USz can send acceptance letters for exchange students upon request, but only for visa requirements.

III. During mobility

  1. Making changes to the Learning Agreement:
    • students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester.
    • changes have to be made in the OLA section ‘DURING THE MOBILITY’ (only!). This section has to be filled on the basis of the section ‘Before the mobility’.
    • in case of OLA – After filling in the section ‘DURING THE MOBILITY’, the student signs it themselves and has it signed by the faculty exchange coordinator at the USz, as well as by a responsible person at the sending HEI, on the same basis as approving OLA ‘Before the mobility’. Then the downloaded document has to be uploaded to the student’s online application.
      In case of paper LA – After filling in the section ‘DURING THE MOBILITY’, the student signs it themselves and has it signed by the faculty exchange coordinator at the USz, as well as by a responsible person at the sending HEI. Then the document has to be uploaded to the student’s online application.
  2. Extension of the mobility period – procedure to be followed by students wishing to extend their stay in the winter semester to the full academic year at the USz:
    • the following extension documents have to be uploaded into student’s online application before Dec 15th, 2021:
      • extension of short-term studies, Academic Year 2021/2022 – filled and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI);
      • in case of OLA – New OLA ‘BEFORE THE MOBILITY’ filled only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI); to be filled on the basis as for the winter semester;
      • in case of paper LA – New LA ‘BEFORE THE MOBILITY’ filled only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI);
    • after verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IO sends the student acceptance e-mail for the extended period.
  3. Once the student has completed all their courses and knows the results of their exams, they fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. In case the student received the examination sheet from the dean’s office, they do not have to fill the IO’s template as well, on the condition the other document includes all the required information mentioned below.
    • The examination sheet should include the title of the course, the name and the signature of the teacher, the local grade, the number of ECTS credits, and signature of the faculty exchange coordinator.
    • The filled and signed copy of the document has to be uploaded into student’s online application.
    • In case of students accepted for the full academic year, they should upload an examination sheet at the end of each semester.

IV. After mobility

  1. On the basis of the above-mentioned examination sheet, a responsible person at the IO fills out the LA section ‘AFTER THE MOBILITY’ (LA ‘AtM’), which is sent to the student via email and in case of paper LA also to the sending HEI via regular post after the end of the given semester.
    In case of students accommodated in one of the USz dormitories, their LA ‘AtM’ will be issued no earlier than after the student has checked out from the dormitory without due payments.
  2. No additional documents, apart from the LA ‘AtM’, are to be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

PLEASE PAY ATTENTION!!! While applying please consider that Erasmus Without Paper (EWP) is still in an initiation phase, the detailed rules for completing and accepting Learning Agreement are subject to change!

Erasmus+ programme countries Incoming students: Formal Procedures 2020/2021

Due to the dynamic situation with the ongoing pandemic, the authorities of the University of Szczecin plan to make all the classes in the summer semester 2020/2021 online.
Also, no on-site events that will require on-site presence in Szczecin.

https://dsm.usz.edu.pl/en/organization-of-classes-in-summer-semester-2020-21/

Annex no. 2

In accordance to the University authorities decision regarding the organization of classes of the upcoming summer semester (classes will be provided only in on-line form without hosting the students in Szczecin), the following changes are introduced to the formal procedures concerning students applying for the summer semester 2020/2021:

  1. How to apply:
  1. European health insurance card (EHIC) or any private health insurance is not required.
  2. Acceptance e-mail/letter for visa requirements will not be issued.
  1. On your arrival:
  1. Student arrival will not be recognised by the International Office, a Welcome Day or other social/welcoming events will not be organized.
  2. Coordinators’ Signatures on documents (e.g. LA during the mobility) should be obtained via e-mail. The documents with original signatures will be sent to partner university upon request.
  1. Before your leave – procedure concerning the examination sheet:
  1. Students should ask all their teachers with whom they have exams to send them via email:
    • title of the course,
    • number of ECTS,
    • your grade.
  2. Print screens of all those emails (with the visible email address of the sender!) should be uploaded using the DreamApply individual account.
  3. Emails not including the information mentioned above will not be accepted.
  4. The task Examination sheet in the system should be marked by the student as completed (‘I have already uploaded a scan of my examination sheet’).
  5. On the basis of the above-mentioned emails, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement, which will be sent to student and partner university after the formal end of the semester (first via email and then the original will be sent directly to partner university). Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

Other conditions remain unchanged.

Annex no. 1

In accordance to the University authorities decision regarding the organization of classes of winter semester (classes will be provided only in on-line form without hosting the students in Szczecin), the following changes are introduced to the formal procedures concerning students applying for the winter semester 2020/2021:

  1. How to apply:
    a) European health insurance card (EHIC) or any private health insurance is not required.
    b) Acceptance e-mail/letter for visa requirements will not be issued.
  2. On your arrival:
    a) Student arrival will not be recognised by the International Office, a Welcome Day will not be organized.
    b) Coordinators’ Signatures on documents (e.g. LA during the mobility, extension form) should be obtained via e-mail. The documents with original signatures will be sent to partner university upon request.
  3. Before your leave – procedure concerning the examination sheet:
    a) Students should ask all their teachers with whom they have exams to send them via email:
    – title of the course,
    – number of ECTS,
    – your grade.
    b) Print screens of all those emails (with the visible email address of the sender!) should be uploaded using the DreamApply individual account.
    c) Emails not including the information mentioned above will not be accepted.
    d) The task Examination sheet in the system should be marked by the student as completed (‘I have already uploaded a scan of my examination sheet’).
    e) On the basis of the above-mentioned emails, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement, which will be sent to student and partner university after the formal end of the semester (first via email and then the original will be sent directly to partner university). Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

Other conditions remain unchanged.

How to apply

Application procedure
The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination (download  Nominations template) should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, e-mail address, field of study. The next step for the selected students is to apply using the info sent by the IO.

Application documents
 On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives a number that should be used as a reference code for application.
 Learning Agreement
The student should also prepare their Learning Agreement, the section BEFORE THE MOBILITY, which must be approved by the responsible person(s) at the home HEI, and then upload  it (the scanned version) into their DreamApply individual account. This section contains the following tables:

  1. Table A – courses that the student will take at the University of Szczecin;
  2. Table B – courses at the student’s home university which correspond to the courses in table A. 

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English/other required language:
    • certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    • OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI.
    • OR the results of the Online Linguistic Support test (printscreen).
      This requirement does not apply to students nominated to study foreign languages at the Faculty of  Humanities.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty/Doctoral School, an acceptance e-mail is sent to the student along with their LA approved by the Faculty/Doctoral School. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination  no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.

At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 327
Contact Person for Incoming Students: Żaklin Skokowska
e-mail:  zaklin.skokowska@usz.edu.pl
Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

No confirmations of arrival in paper form will be filled and/or issued to the student’s home university. Student’s arrival can only be confirmed via email on the request of the student or the partner university.

Making changes to the Learning Agreement:

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester, if not specified otherwise by the hosting Faculty/Doctoral School. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
The section contains the following tables:
  • Table A2 – courses that the student wants to add or delete from the list in table A;
  • Table B2 – courses at the student’s home university which correspond to the added courses in table A2.
  1. After filling in the section “DURING THE MOBILITY”, the student should have it signed by the relevant International Exchange Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to fill the Extension of short-term studies as an ERASMUS+ student, Academic Year 2020/2021 and have it signed by the relevant International Exchange Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university. The student should also prepare a new LA, the section BEFORE THE MOBILITY, including only the subjects for the summer semester and have it signed by the relevant International Exchange Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university.

The above-mentioned documents (the scanned versions) should be uploaded into their DreamApply individual account before 15th December 2020 .

Before you leave

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the relevant International Exchange Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account.
The examination sheet should be downloaded from the IO website (download Examination sheet template).
Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement. Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

In case of students accommodated  in one of the University of Szczecin dormitories, their ATM will be issued once the student has checked out from the dormitory without due payments.

Erasmus+ programme countries Incoming students: Formal Procedures 2019/2020

How to apply

Application procedure

The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination (download  Nominations template) should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, e-mail address, field of study.The next step is for the selected students to send us their application documents.

Application documents

On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives via email a number that should be used as a reference code for application.

Learning Agreement
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then upload  it (the scanned version) into their DreamApply individual account. It is important not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This section contains the following tables:
a) Table A – courses that the student will take at the University of Szczecin;
b) Table B – courses at the student’s home university which correspond to the courses in table A.

NB: The Learning Agreement must be accepted by the Faculty hosting the student before their arrival

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI
    OR the results of the Online Linguistic Support test (printscreen).
    This requirement does not apply to students nominated to study foreign languages at the Faculty of Philology or Italian Studies at the Faculty of Theology.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination  no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.

At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 310
Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 10 18, e-mail:  zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

No confirmations of arrival in paper form will be filled and/or issued to the student’s home university. Student’s arrival can only be confirmed via email on the request of the student or the partner university.

Making changes to the Learning Agreement:
1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester, if not specified otherwise by the hosting Faculty. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin.
2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.

The section contains the following tables:
a) Table A2 – courses that the student wants to add or delete from the list in table A;
b) Table B2 – courses at the student’s home university which correspond to the added courses in table A2.

After filling in the section “DURING THE MOBILITY”, the student should have it signed by Departmental and Faculty Coordinators[1] at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to fill the Extension of short-term studies as an ERASMUS+ student, Academic Year 2019/2020 and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university. The student should also prepare a new LA, the section BEFORE THE MOBILITY, including only the subjects for the summer semester and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university.

The above-mentioned documents (the scanned versions) should be uploaded into their DreamApply individual account before 15th December 2019 .

[1] Whenever the Departmental and/or the Faculty Coordinator is  mentioned, it means the relevant person in charge of  Erasmus+ student mobility

Before departure

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the Faculty Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account.
The examination sheet will be either given by the dean’s office at the student’s faculty or, in case the dean’s office does not provide students with such documents, it should be downloaded from the IO website (download Examination sheet template).

Examination sheets not including the information mentioned above will not be accepted.

On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement. Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

In case of students accommodated  in one of the University of Szczecin dormitories, their ATM will be issued once the student has checked out from the dormitory without due payments.

Erasmus+ programme countries Incoming students: Formal Procedures 2018/2019

How to apply

Application procedure
The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, sex, e-mail address, field of study, department and the semester chosen at the University of Szczecin. The next step is for the selected students to send us their application documents.

Application documents

On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives a number that should be used as a reference code for application.

Learning Agreement (download)
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then upload it (the scanned version) into their DreamApply individual account. It is important not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This section contains the following tables:
a) Table A – courses that the student will take at the University of Szczecin;
b) Table B – courses at the student’s home university which correspond to the courses in table A.
NB: The Learning Agreement must be accepted by the Faculty hosting the student before their arrival

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI.
    OR the results of the Online Linguistic Support test (printscreen).
    This requirement does not apply to students nominated to study foreign languages at the Faculty of Philology or Italian Studies at the Faculty of Theology.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.
At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 310
Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 10 18, Fax no: (+48 91) 444 10 84
e-mail: zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

Making changes to the Learning Agreement:

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
    The section contains the following tables:

    • Table C – courses that the student wants to add or delete from the list in table A;
    • Table D – courses at the student’s home university which correspond to the added courses in table C.
  3. After filling in the section “DURING THE MOBILITY”, the student should have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to fill the ERASMUS+ studies extension form 20182019, Academic Year 2018/2019 and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university. The student should also fill in the section “DURING THE MOBILITY” of their Learning Agreement including the subjects for the summer semester and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university.
The above-mentioned documents (the scanned versions) should be uploaded into their DreamApply individual account before 15th December 2018 .

Before departure

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the Faculty Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account. The examination sheet will be either given by the dean’s office at the student’s faculty or, in case the dean’s office does not provide students with such documents, it should be downloaded from the IO website (download Examination sheet).

Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement. Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

Erasmus+ programme countries Incoming students: Formal Procedures 2017/2018

How to apply

Application procedure
The first step when applying for a study period at The University of Szczecin is when the partner HEI (higher education institution) sends the nomination of the selected students. The nomination should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, sex, field of study, cycle of study, department and the semester chosen at the University of Szczecin, e-mail address. The next step is for the selected students to send us their application documents.

Application documents

Application Form
To complete the Application Form the student should first download it from the website (Application form). Then, this document should be filled in using BLACK PRINTED letters and sent ( the scanned version) to the International Office contact person for incoming students.(see: Contact Us section).

Learning Agreement (download)
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then send it (the scanned version) to the International Office contact person for incoming students (see: Contact Us section).It is important that not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This sections contains the following tables:

  1. Table A – courses that the student will take at the University of Szczecin;
  2. Table B – courses at the student’s home university which correspond to the courses in table A.

! The Learning Agreement must be accepted by the Faculty hosting the student before their arrival !

The following enclosures must be sent together with the application documents via e-mail:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI. OR the results of the Online Linguistic Support test (printscreen). This requirement does not apply to students nominated to study foreign languages at the Faculty of Philology or Italian Studies at the Faculty of Theology.

Letter of Acceptance
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent by our office to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.
At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 310

Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 10 18, Fax no: (+48 91) 444 10 84
e-mail: zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

Making changes to the Learning Agreement:

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
    The section contains the following tables:

    • Table C – courses that the student wants to add or delete from the list in the table A;
    • Table D – courses at the student’s home university which correspond to the added courses in table C.
  3. After filling in the section “DURING THE MOBILITY”, the student should have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university and then send it to the International Office contact person for incoming students (see: Contact Us section).

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to fill the Extension of short-term studies as an ERASMUS+ student, Academic Year 2017/2018 and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by responsible person at the student’s home university. The student should also fill in the section “DURING THE MOBILITY” of their Learning Agreement including the subjects for the summer semester and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university.
The above-mentioned documents (the scanned version) should be sent to the International Office contact person for incoming students (see: Contact Us section) before 15th December 2017

Before you leave

Once the student has completed all their courses and know the results of their exams, they should fill in the Examination sheet (Examination sheet) with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, stamp and signature of the Faculty Coordinator and be delivered to the International Office contact person for incoming students.

Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement.
The end date of the student’s study period is calculated as follows: last examination date + max. two weeks added upon student’s request, but no later than the end of the semester.

After every 15–week semester, the students are required to complete the semester and pass all the examinations required by the curriculum. Those students who did not pass all the examinations required in the given semester, are allowed to repeat the examinations they did not pass; this means that every student is allowed to take every examination twice. A student is allowed not to take the examination on the first set date, but in such a case s/he loses the chance of taking the examination again in case of failure.

At the University the following marking system is used:

Polish grade Description ECTS grade
5 VERY GOOD outstanding performance with only minor mistakes A
4+ (4,5) BETTER THAN GOOD above the average standard but with some errors B
4 GOOD generally sound work with a number of notable errors C
3+ (3,5) SATISFACTORY fair but with significant shortcomings D
3 SUFFICIENT performance meets the minimum criteria E
2 FAIL performance does not meet the minumum criteria F, FX