Please choose tab with proper academic year of your exchange!

Please check incoming students tutorial before you start application procedure.

Bilateral agreements - incoming students: Formal Procedures for the a.y. 2021/2022

I. General information

  1. List of available exchanges within bilateral agreements is available in the DreamApply system (DA): https://incoming.dsm.usz.edu.pl/
  2. Nomination/application deadlines:
    • for the winter semester/full academic year:
      Nomination no later than by 31st May, application no later than by 30th June
    • for the summer semester:
      Nomination no later than by 30th November, application no later than by 31st December

II. Application procedure

  1. First of all, a partner higher education institution (HEI) has to send the nomination of selected students by using the nomination template. The nomination should be sent via e-mail to a person responsible for incoming students at the International Office (IO; see: Contact Us section).
  2. The nominated students receive an invitation to create their DA account with formal procedures explained by a responsible person at the IO.
  3. Nominated students prepare an online application in the DA according to instruction provided.
  4. The following application documents have to be uploaded into student’s online application:
    • Learning Agreement (LA)  – only section “BEFORE THE MOBILITY”, which has to be approved (signed) by responsible person(s) at their sending HEI and the student
    • passport or identity card
    • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
    • English/other required language proficiency confirmation:
      • certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body
        OR
      • a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the sending HEI
        OR
      • the results of the Online Linguistic Support test at minimum B1 level (printscreen).

      This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities.

  5. After verifying that all the required application documents are compliant with the formal procedures, the responsible person at the IO sends the student an acceptance e-mail along with the LA signed by the faculty exchange coordinator at the USz.
    The USz can send acceptance letters for exchange students upon request, but only for visa requirements.

III. During mobility

  1. Making changes to the LA:
    • Students are allowed to make amendments to their LAs within 3 weeks from the beginning of each semester.
    • Amendments have to be made in the LA section “DURING THE MOBILITY” (only!). This section has to be filled on the basis of the section “Before the mobility”.
    • After filling in the section “DURING THE MOBILITY”, the student has to sign it in person and has it signed by the faculty exchange coordinator at the USz, as well as by a responsible person at a sending HEI. Then the document has to be uploaded to the student’s online application.
  2. Extension of the mobility period – procedure to be followed by students wishing to extend their stay in the winter semester to the full academic year at the USz:
    • The following extension documents have to be uploaded into student’s online application before 15th December 2021:
      • Extension of short-term studies, Academic Year 2021/2022 – filled in and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI)
      • New LA “BEFORE THE MOBILITY” – filled in only with the chosen courses for the summer semester and signed by all three parties (student, faculty exchange coordinator at the USz, responsible person at the sending HEI)
    • After verifying that all the required extension documents are compliant with the formal procedures, the responsible person at the IO sends the student an acceptance e-mail for extended period.
      The USz can send acceptance letters for exchange students upon request, but only for visa requirements.
  3. Once the student has completed all their courses and knows the results of their exams, they fill in the Examination sheet with all courses that are to be included in the recognition outcomes. In case when the student received the examination sheet from the dean’s office, they do not have to fill in the IO’s template as well, on the condition the other document includes all the required information mentioned below.
    • The examination sheet should include the title of the course, the name and the signature of the teacher, the local grade, the number of ECTS credits, and signature of the faculty exchange coordinator.
    • Filled in and signed document has to be uploaded into student’s online application.
    • In case of students accepted for the full academic year, they should upload an examination sheet at the end of each semester.

IV. After mobility

  1. On the basis of the above-mentioned examination sheet, a responsible person at the IO fills out the LA section “AFTER THE MOBILITY” (LA “AtM”), which is sent to the student via email and to a sending HEI via regular post after the end of the given semester.
    In case of students accommodated in one of the USz dormitories, their LA “AtM” will be issued no earlier than after the student has checked out from the dormitory without due payments.
  2. No additional documents, apart from the LA “AtM”, are to be issued to confirm the study period of the student. The dates of the student’s study period are the start and the end dates of the semester.

Bilateral agreements - incoming students: Formal Procedures 2020/2021

Due to the dynamic situation with the ongoing pandemic, the authorities of the University of Szczecin plan to make all the classes in the summer semester 2020/2021 online.
Also, no on-site events that will require on-site presence in Szczecin.

https://dsm.usz.edu.pl/en/organization-of-classes-in-summer-semester-2020-21/

Annex no. 1

In accordance to the University authorities decision regarding the organization of classes of summersemester (classes will be provided only in on-line form without hosting the students in Szczecin), the following changes are introduced to the formal procedures concerning students applying for the summer semester 2020/2021:

  1. How to apply:
    a) European health insurance card (EHIC) or any private health insurance is not required.
    b) Acceptance e-mail/letter for visa requirements will not be issued.
  2. On your arrival:
    a) Student arrival will not be recognised by the International Office, a Welcome Day will not be organized.
    b) Coordinators’ Signatures on documents (e.g. LA during the mobility, extension form) should be obtained via e-mail. The documents with original signatures will be sent to partner university upon request.
  3. Before your leave – procedure concerning the examination sheet:
    a) Students should ask all their teachers with whom they have exams to send them via email:
    – title of the course,
    – number of ECTS,
    – your grade.
    b) Print screens of all those emails (with the visible email address of the sender!) should be uploaded using the DreamApply individual account.
    c) Emails not including the information mentioned above will not be accepted.
    d) The task Examination sheet in the system should be marked by the student as completed (‘I have already uploaded a scan of my examination sheet’).
    e) On the basis of the above-mentioned emails, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement, which will be sent to student and partner university after the formal end of the semester (first via email and then the original will be sent directly to partner university). Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

Other conditions remain unchanged.

How to apply

Application procedure
The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, e-mail address, study area. The next step is for the selected students to send us their application documents.

Application documents

On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives a number that should be used as a reference code for application.

Learning Agreement
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then upload it (the scanned version) into their DreamApply individual account. It is important not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This section contains the following tables:
a) Table A – courses that the student will take at the University of Szczecin;
b) Table B – courses at the student’s home university which correspond to the courses in table A.
NB: The Learning Agreement must be accepted by the Faculty hosting the student before their arrival

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI.
    OR the results of the Online Linguistic Support test (printscreen).
    This requirement does not apply to students nominated to study foreign languages at the Faculty of Humanities.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.
At the beginning of each semester the International Office organizes a Welcome Day for all exchange incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 327
Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 12 08
e-mail: zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

Making changes to the Learning Agreement:

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
    The section contains the following tables:
  • Table C – courses that the student wants to add or delete from the list in table A;
  • Table D – courses at the student’s home university which correspond to the added courses in table C.
  1. After filling in the section “DURING THE MOBILITY”, the student should sign it themselves and have it signed by the Faculty Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to:
1. fill the Extension of short-term studies, Academic Year 2020/2021, sign it themselves and have it signed by the Faculty Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university;
2. prepare a new LA, the section BEFORE THE MOBILITY, including only the subjects for the summer semester, sign it themselves and have it signed by the Faculty Coordinator at the University of Szczecin, as well as by a responsible person at the student’s home university.

The above-mentioned documents (the scanned versions) should be uploaded into their DreamApply individual account before 15th December 2020 .

Before you leave

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the Faculty Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account. The examination sheet will be either given by the dean’s office at the student’s faculty or, in case the dean’s office does not provide students with such documents, it should be downloaded from the IO website (download Examination sheet template).

Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement.
Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

In case of students accommodated in one of the University of Szczecin dormitories, their ATM will be issued once the student has checked out from the dormitory without due payments.

Bilateral agreements - incoming students: Formal Procedures 2019/2020

How to apply

Application procedure
The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, e-mail address. The next step is for the selected students to send us their application documents.

Application documents

On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives a number that should be used as a reference code for application.

Learning Agreement (download)
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then upload it (the scanned version) into their DreamApply individual account. It is important not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This section contains the following tables:
a) Table A – courses that the student will take at the University of Szczecin;
b) Table B – courses at the student’s home university which correspond to the courses in table A.
NB: The Learning Agreement must be accepted by the Faculty hosting the student before their arrival

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI.
    OR the results of the Online Linguistic Support test (printscreen).
    This requirement does not apply to students nominated to study foreign languages at the Faculty of Philology or Italian Studies at the Faculty of Theology.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.
At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 310
Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 10 18, Fax no: (+48 91) 444 10 84
e-mail: zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

Making changes to the Learning Agreement (download):

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
    The section contains the following tables:

    • Table C – courses that the student wants to add or delete from the list in table A;
    • Table D – courses at the student’s home university which correspond to the added courses in table C.

After filling in the section “DURING THE MOBILITY”, the student should have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Extension of the mobility period:
If a student wants to extend their mobility period in Szczecin, they have to fill the Extension of short-term studies, Academic Year 2019/2020 (download) and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university. The student should also prepare a new LA, the section BEFORE THE MOBILITY, including only the subjects for the summer semester and have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university.

The above-mentioned documents (the scanned versions) should be uploaded into their DreamApply individual account before 15th December 2019 .

Before you leave

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the Faculty Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account. The examination sheet will be either given by the dean’s office at the student’s faculty or, in case the dean’s office does not provide students with such documents, it should be downloaded from the IO website (download Examination sheet).

Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement. Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

In case of students accommodated  in one of the University of Szczecin dormitories, their ATM will be issued once the student has checked out from the dormitory without due payments.

Bilateral agreements - incoming students: Formal Procedures 2018/2019

How to apply

Application procedure
The first step when applying for a study period at the University of Szczecin is when the HEI (higher education institution) partner sends the nomination of the selected students. The nomination should be sent via e-mail to the person responsible for incoming students at the International Office (see: Contact Us section) and they should include student’s: name, surname, sex, e-mail address, field of study, department and the semester chosen at the University of Szczecin. The next step is for the selected students to send us their application documents.

Application documents

On-line Application in the DreamApply system
The nominated students apply on-line with the use of the DreamApply system. Each nominated person receives a number that should be used as a reference code for application.

Learning Agreement (download)
The student should also prepare their Learning Agreement, which must be approved by the responsible person(s) at the home HEI, and then upload it (the scanned version) into their DreamApply individual account. It is important not to make any changes to one’s signed LA, the section BEFORE THE MOBILITY, after arrival. This section contains the following tables:
a) Table A – courses that the student will take at the University of Szczecin;
b) Table B – courses at the student’s home university which correspond to the courses in table A.
NB: The Learning Agreement must be accepted by the Faculty hosting the student before their arrival

The following items must be uploaded into the DreamApply account together with the Learning Agreement:

  • copy of student’s passport or identity card
  • European health insurance card (EHIC) or any private health insurance, valid for the entire period of study in Poland
  • English certificate confirming language competence at minimum B1 level (according to Common European Framework of Reference for Languages) issued by an accredited body.
    OR a confirmation of placement test results at minimum B1 level (according to the Common European Framework of Reference for Languages) issued by the relevant unit at the home HEI.
    OR the results of the Online Linguistic Support test (printscreen).
    This requirement does not apply to students nominated to study foreign languages at the Faculty of Philology or Italian Studies at the Faculty of Theology.

Acceptance e-mail/letter
After the student has been successfully accepted by the Faculty, an acceptance e-mail is sent to the student. The University of Szczecin can send acceptance letters for exchange students upon request, but only for visa requirements. The acceptance email is an official confirmation that the student has been accepted to the University of Szczecin. The email/letter is necessary to apply for a residence permit or to start the visa procedure in the student’s home country.

Deadlines for nomination/application
For the winter semester:
Nomination no later than 30th April, application documents no later than 31st May
For the summer semester:
Nomination no later than 30th November, application documents no later than 31st December.

On your arrival

Incoming students should notify the International Office and their student tutors about their arrival in advance.
At the beginning of each semester the International Office organizes a Welcome Day for all Erasmus+ programme incoming students. Students not attending the Welcome Day should register at the International Office at their earliest convenience:
International Office (Dział Spraw Międzynarodowych)
Al. Papieża Jana Pawła II 31, 3rd floor, room 310
Contact Person for Incoming Students: Żaklin Skokowska
Telephone no: (+48 91) 444 10 18, Fax no: (+48 91) 444 10 84
e-mail: zaklin.skokowska@usz.edu.pl

Opening hours:
Monday: 12pm – 2pm
Tuesday-Thursday: 9.30 am – 2.30 pm
Friday: CLOSED

Making changes to the Learning Agreement (download):

  1. Students are allowed to make changes to their LAs within 3 weeks from the beginning of each semester. Any changes made after this time will not be approved by the responsible person(s) at the University of Szczecin;
  2. Changes can be made in the section DURING THE MOBILITY (only!). This section should be filled on the basis of the section “Before the mobility”.
    The section contains the following tables:

    • Table C – courses that the student wants to add or delete from the list in table A;
    • Table D – courses at the student’s home university which correspond to the added courses in table C.

After filling in the section “DURING THE MOBILITY”, the student should have it signed by Departmental and Faculty Coordinators at the University of Szczecin, as well as by a responsible person at the student’s home university and then upload the document using their DreamApply individual account.

Before you leave

Once the student has completed all their courses and knows the results of their exams, they should fill in the Examination sheet with all the courses that are to be included in the recognition outcomes. It should include the title of the course, the number of ECTS credits, the local grade, the name and the signature of the teacher, and stamp and signature of the Faculty Coordinator. The Examination sheet should then be uploaded into the student’s DreamApply individual account. The examination sheet will be either given by the dean’s office at the student’s faculty or, in case the dean’s office does not provide students with such documents, it should be downloaded from the IO website (download Examination sheet).

Examination sheets not including the information mentioned above will not be accepted.
On the basis of the above-mentioned examination sheet, a responsible person at the International Office will fill out the section AFTER THE MOBILITY of the student’s Learning Agreement. Note that no additional documents will be issued to confirm the student’s study period. The dates of the student’s study period are the start and the end dates of the semester.

After every 15–week semester, the students are required to complete the semester and pass all the examinations required by the curriculum. Those students who did not pass all the examinations required in the given semester, are allowed to repeat the examinations they did not pass; this means that every student is allowed to take every examination twice. A student is allowed not to take the examination on the first set date, but in such a case he loses the chance of taking the examination again in case of failure.

At the University the following marking system is used:

Polish grade Description ECTS grade
5 VERY GOOD outstanding performance with only minor mistakes A
4+ (4,5) BETTER THAN GOOD above the average standard but with some errors B
4 GOOD generally sound work with a number of notable errors C
3+ (3,5) SATISFACTORY fair but with significant shortcomings D
3 SUFFICIENT performance meets the minimum criteria E
2 FAIL performance does not meet the minumum criteria F, FX